For schools, clubs and volunteers
Live music for a community event
Acts for a fete, a fair, a fun day or a street party - booked direct.
Live music for a UK school fete, village fair, fun day or street party: what to book, the rules for outdoor music, and how to book local acts direct.
Updated 23 October 2026
01 — Live music for a community event
Where Communities Book Live Music
GIGXCHANGE is where UK schools, clubs and volunteers book live music for community events direct. 982 artists are on the platform across 79 cities, from acoustic singers to local bands. A volunteer searches by the date and the area, hears each act first, agrees the slot and the fee in the chat and signs a contract on every booking. The booking fee is 5% on top only when you pay through GigXchange – 0% when you settle privately.
A school fete, a village fair or a summer fun day is usually run by volunteers with a small budget and a long list of jobs. The music often goes to the first parent who knows someone in a band - and on the day nobody has checked whether there is power by the stage or what happens if it rains.
Live music at a community event needs acts who can play outdoors to people walking past, keep it family-friendly, and fit a short slot in a busy programme.
On GigXchange a volunteer sees local acts who are free on the date, hears them first, and agrees the slot, the songs and who brings the sound kit in writing. There is no community-event figure in the GX Index yet, so we do not quote one - many local acts will quote a fair price for a good cause.
| 02Book it in five stepsFrom an idea to a booked act | |
| 03FeesWhat acts charge for events like yours | |
| 04Artists for your eventA few of the acts on GigXchange | |
| 05Members across the UKThe acts and rooms near you | |
| 06Places that host eventsThe venues in our directory | |
| 07The licence rulesEach with its official source | |
| 08Music for a busy dayWhat works outdoors and in a busy programme. | |
| 09Before you bookThe few things to check, so the day goes the way you planned. | |
| 10Free tools for organisersFree tools for planning the music. | |
| 12QuestionsWhat event volunteers ask | |
| 13Keep exploringThe other guides and the longer reads |
02 — The steps
5 stepsBook it
| Step 01Decide what the music is forBackground while people talk, a moment everyone stops for, or a dancefloor. That one answer tells you what kind of act to look for. | |
| Step 02Find acts free on your dateSign up free, then enter the date, the place and a budget - you see the acts who are free that day, ranked, with their fees. | |
| Step 03Hear them, then askListen to their audio and video and read reviews from other bookers. Message them direct with any question - no agency in between. | |
| Step 04Sign the contractEvery booking makes a simple written agreement - the date, times, fee and who brings the sound kit - that you both sign. | |
| Step 05Pay safely5% on top only when you pay through GigXchange – 0% when you settle privately. A protected payment holds the deposit with Stripe until after the event. | |
| If plans changeIf the act drops outGX Gig Rescue sends an urgent invite to available acts near you. The first to accept is booked. |
03 — Fees
The price ladder
What does live music for a fete or fun day cost? There is no community-event figure in the GX Index yet - ask each act for an all-in price, and use the gig rate calculator for a fair range.
GX Index UK medians, live - what ACTS charge, against the Musicians’ Union per-musician minimums. Travel, extra hours and sound for a big room can add to it - ask for one all-in price.
There is no community-event figure in the GX Index yet, so we do not quote one. Ask each act for an all-in price, including their sound kit for outdoors. The gig rate calculator gives a fair range.
| Gig rate calculator | |
| Covers bands |
You pay the act’s fee. 5% on top only when you pay through GigXchange – 0% when you settle privately.
| GuideHiring a band: the fees explainedWhat acts charge, and why. | |
| ToolRate calculatorA fair fee for your night. | |
| DataGX IndexThe latest figures are unavailable here right now - the full tables. |
04 — On GigXchange
982 artistsArtists for your event
982 artists are on GigXchange, from solo singers and duos to party bands, string players, tribute acts and DJs. Each profile has the line-up, the sound, audio and video where the act has added it, and reviews from people who booked them.
- Listen firstPlay their audio and video before you message anyone. Two minutes tells you more than any description.Most profiles carry tracks or a live clip.
- Check the line-up and the kitHow many players, how much space they need, and whether they bring their own sound and lighting.It decides whether they fit the room.
- Read the reviewsReviews come from people who booked the act - look for events like yours.Every review is tied to a real booking.
- Ask about the setSet lengths, the songs that matter to you, and anything they will not play. Agree it in the chat.It all goes into the contract.
Sign up free as an organiser, then enter your date, the place and a budget on Find an artist - you see the acts who are free that day, ranked, with their fees. Find an artist
05 — Members across the UK
Tap a cityActs near you
Scroll to zoom (hold Ctrl / two fingers)· tap a layer to switch · click a pin for details, a cluster for its area.
Booking in a city? London · Birmingham · Leeds · Glasgow · Sheffield · Manchester · Bradford · Edinburgh · Liverpool · Bristol · Leicester · Cardiff · every city guide
06 — On GigXchange
70 venuesPlaces that host events
70 venues are on GigXchange - including halls and rooms for an indoor event. Each venue lists its capacity and what it hosts. Message the venue, agree the date, and book the music in the same place. Where do you find bands for a school fete or village fair? On GigXchange a volunteer searches local acts by date, hears them first, and books each one direct with a contract.
07 — The licence rules
Checked 22 October 2026What you need
Does a fete with live music need a licence? Live music at a school, hospital or council-owned place, between 8am and 11pm for up to 500 people, needs no entertainment licence when the school, hospital or council agrees to it.
| England and WalesSchools, halls and council landLive music between 8am and 11pm for up to 500 people at a school, a hospital or on council-owned land needs no entertainment licence when the school, hospital or council agrees to it. | |
| EnglandA street partyA small street party for residents usually needs only permission from the council to close the road. Selling alcohol or tickets needs more. | |
| UKYou still need TheMusicLicenceThat is permission to hold the event, not copyright. Playing or performing music in public needs a music licence from PPL PRS. | |
| England and WalesOne-off events: a TENFor an event outside your licence: fewer than 500 people at all times, including staff, up to 7 days. Give the council at least 10 clear working days' notice (a late TEN: 5). One premises can have up to 15 a year, 21 days in total. |
| Scotland and NILicensing (Scotland) Act 2005Scotland and Northern Ireland have their own licensing law - check with your council. | |
| ToolLicensing checkerTen questions, a plain-English verdict. |
08 — The day
The day
| Background while people browseAn acoustic duo or a folk act near the stalls. | |
| A main-stage slotA local covers band everyone can sing along to. | |
| Something for the childrenShort, family-friendly sets and well-known songs. | |
| A charity fun dayWhen the day raises money for a cause. |
09 — Before you book
Before you book
| Hear the real thingAudio, video and reviews on each act’s profile, where they have added them - from people who booked them before. | |
| Tell them about the placeRoom size, how many guests, where they set up and where the plug sockets are. Good acts ask - if they do not, tell them anyway. | |
| Ask about coverMany venues ask acts for public liability insurance. Musicians’ Union members are covered with their membership - ask before you book. | |
| Agree the kitWho brings the PA, the stage space and the power - written into the contract so nobody guesses on the night. |
| GOV.UK - Organise a street partyRoad closures and permissions | |
| HSE - Event safetyRunning a safe event | |
| PPL PRSTheMusicLicence | |
| Musicians' UnionWhat musicians are paid |
10 — Free tools
4 toolsFor organisers
| DiscoveryFind an ArtistRanked acts for your dates | |
| ContractsBooking ContractsUK-compliant and e-signed, on every booking | |
| ComplianceLicensing CheckerMusic licences, decoded | |
| CoverGX Gig RescueFill a dropout, fast |
See it in action
A look inside GigXchange Mainstage — the members app where artists, venues, agents and promoters manage bookings, messaging, events and payments. Scroll: the phone follows you through the app.
- 01 / 04
Your dashboard
The moment you log in, everything that matters is in front of you — what's booked, what you've earned, and what needs you next. No digging through tabs.
- Bookings at a glanceConfirmed, pending and upcoming gigs in one view — so nothing slips through the cracks.
- Earnings, trackedSee deposits held securely and payouts released, with a running total you can trust.
- Live activity feedNew messages, offers and event updates surface the second they happen — you're never the last to know.
- 02 / 04
Explore the scene
Find the right artists, venues and open gigs across the UK from one place — filtered by what actually matters to you: location, genre, date and budget.
- Search that fits youFilter by role, city, genre and availability to surface only the people and gigs worth your time.
- Smart Match suggestionsThe strongest matches rise to the top, so the right connection finds you — not just the loudest.
- Open gigs, liveBrowse gigs that need filling and apply in a tap — no cold outreach, no gatekeepers.
- 03 / 04
Bookings, end to end
Offer, negotiate and confirm a gig in a single thread — every date, fee and deposit agreed in one place and held to.
- One thread, start to finishThe whole deal lives in one conversation — no lost emails, no he-said-she-said.
- Negotiate with clarityCounter-offers, dates and fees are structured and tracked, so both sides always know where they stand.
- Held securelyThe deposit is held safely until the gig is done — performers get paid, bookers get peace of mind.
- 04 / 04
Messaging
Agree the details before you commit. Direct, real-time conversations with venues, artists, agents and promoters — with bookings built right in.
- Talk first, book secondSort the awkward questions — sound, timings, fee — before anything's signed.
- Bookings inside the chatTurn a conversation into a confirmed offer without ever leaving the thread.
- Share availability & filesSend your calendar, riders and posters in-line, so everyone's working from the same page.
- 01 / 04
Your dashboard
The moment you log in, everything that matters is in front of you — what's booked, what you've earned, and what needs you next. No digging through tabs.
- Bookings at a glanceConfirmed, pending and upcoming gigs in one view — so nothing slips through the cracks.
- Earnings, trackedSee deposits held securely and payouts released, with a running total you can trust.
- Live activity feedNew messages, offers and event updates surface the second they happen — you're never the last to know.
- 02 / 04
Explore the scene
Find the right artists, venues and open gigs across the UK from one place — filtered by what actually matters to you: location, genre, date and budget.
- Search that fits youFilter by role, city, genre and availability to surface only the people and gigs worth your time.
- Smart Match suggestionsThe strongest matches rise to the top, so the right connection finds you — not just the loudest.
- Open gigs, liveBrowse gigs that need filling and apply in a tap — no cold outreach, no gatekeepers.
- 03 / 04
Bookings, end to end
Offer, negotiate and confirm a gig in a single thread — every date, fee and deposit agreed in one place and held to.
- One thread, start to finishThe whole deal lives in one conversation — no lost emails, no he-said-she-said.
- Negotiate with clarityCounter-offers, dates and fees are structured and tracked, so both sides always know where they stand.
- Held securelyThe deposit is held safely until the gig is done — performers get paid, bookers get peace of mind.
- 04 / 04
Messaging
Agree the details before you commit. Direct, real-time conversations with venues, artists, agents and promoters — with bookings built right in.
- Talk first, book secondSort the awkward questions — sound, timings, fee — before anything's signed.
- Bookings inside the chatTurn a conversation into a confirmed offer without ever leaving the thread.
- Share availability & filesSend your calendar, riders and posters in-line, so everyone's working from the same page.
12 — Questions7 answersLive music for a community event FAQ
13 — Keep exploring
Go deeper
| Live Music for a WeddingCeremony, drinks, meal and evening - what to book. | |
| Live Music for a Birthday PartyA band or a singer for a 30th, 40th, 50th or 60th. | |
| Live Music for a Charity EventMusic for a ball, a gala, a fundraiser or a fun day. | |
| Live Music for a Christmas PartyThe office party or the family do - book it before December fills. | |
| Live Music for a Garden PartyA band or singer at home - space, power and neighbours. | |
| Hire a covers bandSongs everyone knows. | |
| Hire a folk actFor an easy afternoon. | |
| All the event guidesEvery kind of event in one place. | |
| Live music for any eventThe booking basics. | |
| GigXchange for organisersEverything an organiser account does. |
| How cancellations work | |
| The booking fee | |
| What should I pay? |
Live music for a community event
Live music for a UK school fete, village fair, fun day or street party: what to book, the rules for outdoor music, and how to book local acts direct.
Last updated: 23 October 2026
Where Communities Book Live Music
GIGXCHANGE is where UK schools, clubs and volunteers book live music for community events direct. 982 artists are on the platform across 79 cities, from acoustic singers to local bands. A volunteer searches by the date and the area, hears each act first, agrees the slot and the fee in the chat and signs a contract on every booking. The booking fee is 5% on top only when you pay through GigXchange – 0% when you settle privately.
A school fete, a village fair or a summer fun day is usually run by volunteers with a small budget and a long list of jobs. The music often goes to the first parent who knows someone in a band - and on the day nobody has checked whether there is power by the stage or what happens if it rains.
Live music at a community event needs acts who can play outdoors to people walking past, keep it family-friendly, and fit a short slot in a busy programme.
On GigXchange a volunteer sees local acts who are free on the date, hears them first, and agrees the slot, the songs and who brings the sound kit in writing. There is no community-event figure in the GX Index yet, so we do not quote one - many local acts will quote a fair price for a good cause.
Book it in five steps
You do not need to know anything about music - just what the day needs.
Decide what the music is for
Background while people talk, a moment everyone stops for, or a dancefloor. That one answer tells you what kind of act to look for.
Find acts free on your date
Sign up free, then enter the date, the place and a budget - you see the acts who are free that day, ranked, with their fees.
Hear them, then ask
Listen to their audio and video and read reviews from other bookers. Message them direct with any question - no agency in between.
Sign the contract
Every booking makes a simple written agreement - the date, times, fee and who brings the sound kit - that you both sign.
Pay safely
5% on top only when you pay through GigXchange – 0% when you settle privately. A protected payment holds the deposit with Stripe until after the event.
If the act drops out
GX Gig Rescue sends an urgent invite to available acts near you. The first to accept is booked.
Setting the budget
GX Index UK medians, live - what ACTS charge, against the Musicians’ Union per-musician minimums. Travel, extra hours and sound for a big room can add to it - ask for one all-in price.
What does live music for a fete or fun day cost? There is no community-event figure in the GX Index yet - ask each act for an all-in price, and use the gig rate calculator for a fair range.
There is no community-event figure in the GX Index yet, so we do not quote one. Ask each act for an all-in price, including their sound kit for outdoors. The gig rate calculator gives a fair range.
Gig rate calculator · Covers bands
You pay the act’s fee. 5% on top only when you pay through GigXchange – 0% when you settle privately. Hiring a band: the fees explained · Work out a fair fee · Every GX Index fee table · The Musicians’ Union national gig rates
Artists for your event
A few of the acts on GigXchange - tap a photo to see them, open a profile to hear them.
982 artists are on GigXchange, from solo singers and duos to party bands, string players, tribute acts and DJs. Each profile has the line-up, the sound, audio and video where the act has added it, and reviews from people who booked them.
- Listen firstPlay their audio and video before you message anyone. Two minutes tells you more than any description.Most profiles carry tracks or a live clip.
- Check the line-up and the kitHow many players, how much space they need, and whether they bring their own sound and lighting.It decides whether they fit the room.
- Read the reviewsReviews come from people who booked the act - look for events like yours.Every review is tied to a real booking.
- Ask about the setSet lengths, the songs that matter to you, and anything they will not play. Agree it in the chat.It all goes into the contract.
Not sure who to pick?
Sign up free as an organiser, then enter your date, the place and a budget on Find an artist - you see the acts who are free that day, ranked, with their fees.
Members across the UK
Artists and venues on GigXchange, by city - the acts and rooms near you.
Scroll to zoom (hold Ctrl / two fingers)· tap a layer to switch · click a pin for details, a cluster for its area.
Booking live music in a city? London · Birmingham · Leeds · Glasgow · Sheffield · Manchester · Bradford · Edinburgh · Liverpool · Bristol · Leicester · Cardiff · every city guide
Places that host events
70 venues are on GigXchange - including halls and rooms for an indoor event. Each venue lists its capacity and what it hosts. Message the venue, agree the date, and book the music in the same place. Where do you find bands for a school fete or village fair? On GigXchange a volunteer searches local acts by date, hears them first, and books each one direct with a contract.
Browse the UK venue directory · What an organiser account does · Join as an organiser
The licence rules
The rules for music at a community event, each with its official source. Checked 22 October 2026.
Does a fete with live music need a licence? Live music at a school, hospital or council-owned place, between 8am and 11pm for up to 500 people, needs no entertainment licence when the school, hospital or council agrees to it.
Scotland and Northern Ireland have their own licensing law - check with your council. Licensing (Scotland) Act 2005. Not sure which applies? Licensing checker · Compliance checklist · Martyn’s Law check
Music for a busy day
What works outdoors and in a busy programme.
Before you book
The few things to check, so the day goes the way you planned.
Where the rules come from: GOV.UK - Organise a street party · HSE - Event safety · PPL PRS · Musicians' Union
Free tools for organisers
Free tools for planning the music.
Find an Artist
Pick the empty date, set a 60-second brief, and invite up to 5 ranked best-fit acts — fit scores, fee bands and kit tags attached.
Booking Contracts
Every GigXchange booking auto-generates a UK-compliant performance contract — 8 standard clauses, deposit terms, dual e-signatures, instant PDF.
Licensing Checker
Ten plain-English questions produce a two-part verdict — permission and copyright — with an indicative cost and official gov.uk / PPL PRS sources.
GX Gig Rescue
Broadcast an urgent booking invite to up to 25 available acts near you — last-minute specialists first, first to accept is booked.
See it in action
A look inside GigXchange Mainstage, the members app organisers book in: find the act, agree the date and fee in the chat, keep the booking in one place. Scroll: the phone follows you through the app.
- 01 / 04
Your dashboard
The moment you log in, everything that matters is in front of you — what's booked, what you've earned, and what needs you next. No digging through tabs.
- Bookings at a glanceConfirmed, pending and upcoming gigs in one view — so nothing slips through the cracks.
- Earnings, trackedSee deposits held securely and payouts released, with a running total you can trust.
- Live activity feedNew messages, offers and event updates surface the second they happen — you're never the last to know.
- 02 / 04
Explore the scene
Find the right artists, venues and open gigs across the UK from one place — filtered by what actually matters to you: location, genre, date and budget.
- Search that fits youFilter by role, city, genre and availability to surface only the people and gigs worth your time.
- Smart Match suggestionsThe strongest matches rise to the top, so the right connection finds you — not just the loudest.
- Open gigs, liveBrowse gigs that need filling and apply in a tap — no cold outreach, no gatekeepers.
- 03 / 04
Bookings, end to end
Offer, negotiate and confirm a gig in a single thread — every date, fee and deposit agreed in one place and held to.
- One thread, start to finishThe whole deal lives in one conversation — no lost emails, no he-said-she-said.
- Negotiate with clarityCounter-offers, dates and fees are structured and tracked, so both sides always know where they stand.
- Held securelyThe deposit is held safely until the gig is done — performers get paid, bookers get peace of mind.
- 04 / 04
Messaging
Agree the details before you commit. Direct, real-time conversations with venues, artists, agents and promoters — with bookings built right in.
- Talk first, book secondSort the awkward questions — sound, timings, fee — before anything's signed.
- Bookings inside the chatTurn a conversation into a confirmed offer without ever leaving the thread.
- Share availability & filesSend your calendar, riders and posters in-line, so everyone's working from the same page.
- 01 / 04
Your dashboard
The moment you log in, everything that matters is in front of you — what's booked, what you've earned, and what needs you next. No digging through tabs.
- Bookings at a glanceConfirmed, pending and upcoming gigs in one view — so nothing slips through the cracks.
- Earnings, trackedSee deposits held securely and payouts released, with a running total you can trust.
- Live activity feedNew messages, offers and event updates surface the second they happen — you're never the last to know.
- 02 / 04
Explore the scene
Find the right artists, venues and open gigs across the UK from one place — filtered by what actually matters to you: location, genre, date and budget.
- Search that fits youFilter by role, city, genre and availability to surface only the people and gigs worth your time.
- Smart Match suggestionsThe strongest matches rise to the top, so the right connection finds you — not just the loudest.
- Open gigs, liveBrowse gigs that need filling and apply in a tap — no cold outreach, no gatekeepers.
- 03 / 04
Bookings, end to end
Offer, negotiate and confirm a gig in a single thread — every date, fee and deposit agreed in one place and held to.
- One thread, start to finishThe whole deal lives in one conversation — no lost emails, no he-said-she-said.
- Negotiate with clarityCounter-offers, dates and fees are structured and tracked, so both sides always know where they stand.
- Held securelyThe deposit is held safely until the gig is done — performers get paid, bookers get peace of mind.
- 04 / 04
Messaging
Agree the details before you commit. Direct, real-time conversations with venues, artists, agents and promoters — with bookings built right in.
- Talk first, book secondSort the awkward questions — sound, timings, fee — before anything's signed.
- Bookings inside the chatTurn a conversation into a confirmed offer without ever leaving the thread.
- Share availability & filesSend your calendar, riders and posters in-line, so everyone's working from the same page.
Live music for a community event FAQ
What event volunteers ask.
More answers: How cancellations work · The booking fee · What should I pay?
Your event, booked
Join free and book the act direct.