Free tool · Contracts
Free booking contract generator for UK gigs
Every booking comes with its own agreement, built from what you agreed - the parties, date, fee, deposit and who brings what - and signed by both sides in the app. Download the PDF from the booking once it is ready to sign. Built into every free GigXchange profile.
Updated 25 October 2026
01 — See it
built from the bookingLive Music Booking Agreement
Walk the booking agreement
The real agreement in the GigXchange app - from the booking to the signatures.
Most gig contracts are a Word document someone forgets to send, or a handshake nobody can find a week later. On GigXchange the agreement is part of the booking itself, so it is there the moment both sides need it.
Below is the real thing in the GigXchange app, for The Nile Session's booking at The Archway: the booking, the agreement and its signatures.
- 01 / 04
On the booking
Every booking carries its agreement, with each party's signing status right beside it.
- One placeThe equipment, the money and the agreement live on the same booking.
- Who has signedEach side shows Signed or Pending at a glance.
- Show ContractOpen the full agreement from the booking in one tap.
Here the artist has signed and the venue's signature is still pending - nothing is hidden in an email thread.
- 02 / 04
At a glance
The agreement opens with the night itself: the event, the date and times, the agreed fee and how it is paid.
- From the bookingNothing retyped - it is what both sides agreed.
- The feeThe agreed fee and the payment route, stated plainly.
- A referenceEvery agreement carries its own reference and issue date.
This booking is settled privately, so the agreement says exactly that instead of the GigXchange payment terms.
- 03 / 04
The terms
Who brings what, then the plain-English terms of engagement, numbered and short enough to read.
- Who provides whatThe venue's space, the artist's backline - written down.
- Arrival and soundcheckThe artist arrives 30 minutes before the start.
- England and WalesDisputes go through GigXchange first; the laws of England and Wales govern.
A GigXchange-paid booking adds the payment, cancellation and release terms here.
- 04 / 04
The signatures
Each party signs at the foot of the agreement, in the app, after reading the whole thing.
- In-app signatureEach party's name with the date and time they signed.
- Still to signAn unsigned party shows Awaiting signature.
- Download PDFMarked as a draft until everyone has signed.
When every party has signed, the booking is confirmed.
- 01 / 04
On the booking
Every booking carries its agreement, with each party's signing status right beside it.
- One placeThe equipment, the money and the agreement live on the same booking.
- Who has signedEach side shows Signed or Pending at a glance.
- Show ContractOpen the full agreement from the booking in one tap.
Here the artist has signed and the venue's signature is still pending - nothing is hidden in an email thread.
- 02 / 04
At a glance
The agreement opens with the night itself: the event, the date and times, the agreed fee and how it is paid.
- From the bookingNothing retyped - it is what both sides agreed.
- The feeThe agreed fee and the payment route, stated plainly.
- A referenceEvery agreement carries its own reference and issue date.
This booking is settled privately, so the agreement says exactly that instead of the GigXchange payment terms.
- 03 / 04
The terms
Who brings what, then the plain-English terms of engagement, numbered and short enough to read.
- Who provides whatThe venue's space, the artist's backline - written down.
- Arrival and soundcheckThe artist arrives 30 minutes before the start.
- England and WalesDisputes go through GigXchange first; the laws of England and Wales govern.
A GigXchange-paid booking adds the payment, cancellation and release terms here.
- 04 / 04
The signatures
Each party signs at the foot of the agreement, in the app, after reading the whole thing.
- In-app signatureEach party's name with the date and time they signed.
- Still to signAn unsigned party shows Awaiting signature.
- Download PDFMarked as a draft until everyone has signed.
When every party has signed, the booking is confirmed.
From offer to signed agreement
Four steps, no legal drafting.
| 01 | OnboardingSign up free30 seconds, no card. Agreements live on your bookings, in the same free dashboard as your gig calendar and setlists. |
| 02 | AgreeAgree the bookingSend or accept an offer: date, times, fee, deposit and who brings what. The agreement is built from it - nothing to retype. |
| 03 | SignBoth sides signEach party reads the agreement on the booking and signs in the app. On a GigXchange-paid booking, that comes once the deposit is in. |
| 04 | DoneConfirmed, with a PDFWhen everyone has signed, the booking is confirmed. Either side can download the signed agreement as a PDF from the booking. |
Everything in the agreement
From a one-off pub gig to a wedding or a promoter’s night - the same plain-English agreement on every booking.
| From the bookingNothing retypedThe parties, date, times, venue, fee, deposit and who brings what come straight from the booking you agreed, special requirements included. |
| SignaturesSigned in the appEach party signs on the booking, and the agreement shows each party’s name with the date and time they signed. Both signatures confirm the gig. |
| MoneyPayments that matchOn a GigXchange-paid booking the money table is the payment split itself, so the agreement and what actually moves can never disagree. |
| CancellationClear notice bandsMore than 28 days, 8 to 28 days, 7 days or fewer - what happens to the money in each case is written into the agreement. |
| ArtistsThe full fee, protectedThe artist receives the full agreed fee; GigXchange’s booking fee is shown separately, never taken out of it. |
| Three-wayPromoter bookingsWhen a promoter books an artist into a venue, the promoter signs a third slot on the same agreement. |
| VenuesTeams can signTeam members with booking rights can sign for the venue or the act, so the booking never waits for one person to be free. |
| PDFDownload the PDFEither party downloads the agreement as a PDF from the booking - marked as a draft until everyone has signed. |
The termsPlain
Plain-English terms of engagement. Short, readable terms both sides can actually agree to
Arrival 30 minutes before the start, for soundcheck
A safe and suitable space from the venue
How the money is paid, held and released
The cancellation terms, by notice
Professional conduct and disputes
Governed by the laws of England and Wales
| How it works | |
| What to include (guide) | |
| Contract terms explained | |
| Find out more | |
| Create free account |
Signatures2
Both sides sign in the app. No printing, no scanning, no separate signing service
Each party reads and signs on the booking
Each party’s name and signing time on the agreement
Both signatures confirm the booking
A promoter on the booking signs a third slot
Team members with booking rights can sign
Unsigned 7 days after paying? It expires, refunded
| How it works | |
| How GigXchange works | |
| Find out more | |
| Create free account |
The moneyHeld
Deposit and balance, held safely. On a GigXchange-paid booking, the agreement and the payments say the same thing
Deposit 25% by default, up to 50% (under £20: one payment)
Balance due 48 hours before the gig
Held by GigXchange until after the event
Released to the artist 5 days after the gig
A dispute pauses the release
Or settle payment between yourselves
| How it works | |
| Compliance checklist | |
| Find out more | |
| Create free account |
No drafting0
Built from the booking. The agreement is written from the booking - nothing to draft
Names, date, times and venue from the booking
Fee, deposit and payment route from the offer
Who brings what, and special requirements
The money table matches the payments exactly
Download the PDF from the booking
Not sure what fee to ask? The Rate Calculator knows
| How it works | |
| Rate calculator | |
| Find out more | |
| Create free account |
Get startedFree
Built into every free profile. Agreements live on your bookings, next to your gig calendar and EPK
Sign up in about 30 seconds — no card
An agreement on every booking, free
Works alongside invoices, setlists and the EPK
Free on iPhone, Android or any browser
| How it works | |
| All free tools | |
| Find out more | |
| Create free account |
What goes in a UK gig contract
The terms UK venues, promoters and working musicians agree on, and how GigXchange writes them down.
Parties, dates and fee — the headline terms
Every UK live music contract starts with the same four facts: who is performing, who is paying, when and where, and how much for. Get those wrong and nothing else matters. On GigXchange the agreement takes them from the booking itself and the profiles on it, so a mistyped name or a wrong date never reaches the signed copy.
Deposit and payment terms
A deposit protects both sides: the venue knows the act is committed, the act knows the date is real. On a GigXchange-paid booking the deposit is 25% by default, up to 50%, paid at booking; the balance is due 48 hours before the gig; and both are held by GigXchange until after the event, then released to the artist five days after the gig. If the parties prefer to settle payment between themselves, the agreement says exactly that instead.
Cancellation
Cancellation terms protect both parties from each other. The GigXchange bands are simple: more than 28 days before the gig, everything paid toward the booking is refunded; 8 to 28 days, half goes to the artist and half is refunded; 7 days or fewer, it goes to the artist. If the artist cancels, the payer is refunded in full. Whatever you agree, write it down before the date, not after.
Equipment, soundcheck and arrival
- PA, lighting, backline: who provides what, in detail. Avoids the “I thought you had a drum kit” standoff.
- Soundcheck: typically 30–60 minutes before doors, on a stage that is fully set and powered.
- Arrival window: the GigXchange agreement asks the artist to arrive at least 30 minutes before the start for setup and soundcheck.
- Hospitality and rider: water, food, parking, dressing-room access — small but worth specifying for any gig over 90 minutes.
Conduct, disputes and the law
The closing terms cover the bits that rarely matter until they suddenly do: both parties behave professionally and within the law, disputes are raised first through GigXchange’s own resolution process (which pauses any release of held money), and the agreement is governed by the laws of England and Wales. For gigs above £10,000, corporate residencies, or anything with media or recording rights, take your own legal advice on top.
Signing
Both sides sign the agreement on the booking in the app - the agreement shows each party’s name with the date and time they signed - and the gig is confirmed once everyone has signed. UK law recognises electronic signatures; GigXchange does not give legal advice. Once you’re booked, price your next slot with the UK Gig Rate Calculator.
Artists already on GigXchange
Every act here books through the same free profile - and every one of those bookings carries its own signed agreement.
More free tools for artists
12 more free tools and resources for gigging artists.
| RatesUK Gig Rate CalculatorLive market percentiles for every band size, city and event type — built on the GigXchange Index. Updated nightly. | |
| PromotionTour PosterYour gig list becomes a live tour page in 1 click — 7 designs, ticket links on every date, and an embed for your own website. | |
| MoneyInvoice GeneratorVAT-ready invoices built from your gig bookings — auto-numbered, branded PDF, tracked from unpaid to paid. | |
| Stage setupStage PlotA 3D stage and 2D plan, an input list and monitor mixes that fill themselves in, a PDF rider and a live embed. | |
| PromotionFlyer BuilderGig flyers in eleven editorial designs — prefilled from your booking, downloaded as a JPEG or published with an embed for your own site. | |
| BookingsBooking ManagerYour live availability embedded on your own website — visitors see free dates and book you direct. One snippet, zero upkeep. | |
| Press kitEPK BuilderA press kit that updates itself — 18 blocks to arrange, live players, verified reviews and availability at one link. | |
| AudienceFans & Mailing ListAn audience you own — fans join from your profile, you send branded email updates with your flyers and posters attached. | |
| MatchingAI MatchesPick a free date, set a 60-second brief, get ranked best-fit venues — and pitch them with real booking invites. | |
| Set PlanningSetlist BuilderSets, intervals and running time against your slot, four looks, then a published page fans tap through, an embed and a printable gig sheet. | |
| BenchmarksGX IndexThe UK’s open, free rate dataset for live music. Search by city, genre and use case. Submit your own anonymous rates. | |
| ResearchUK Musician Earnings 2026Data-backed report on what UK musicians actually earn — the £8bn paradox, the income ladder, the 50% rule. Free, CC BY 4.0. |
09 — Questions9 answersFrequently asked questions
What musicians and venues ask before they sign a booking here.
| Gig rate calculator | |
| Setlist builder | |
| Knowledge graph | |
| All free tools |
| Agree a fair fee — GX Index | |
| Contract terms explained | |
| Build a free profile |
| What to include in a gig contract | |
| Why handshake deals are dying | |
| When a deposit dispute happens |
Put your next gig in writing
Sign up in 30 seconds — no card, no trial limit. Every booking you make comes with its agreement, alongside your gig calendar, setlist builder, EPK and direct booking inbox.
Free booking contract generator for UK gigs
Every booking comes with its own agreement, built from what you agreed - the parties, date, fee, deposit and who brings what - and signed by both sides in the app. Download the PDF from the booking once it is ready to sign. Built into every free GigXchange profile.
Last updated: 25 October 2026
A live example of a GIGXCHANGE Live Music Booking Agreement
One booking, every party, nothing left to a handshake. The agreement below is the real GigXchange template - the same one every booking on GigXchange carries, free.
One agreement, every party. It lives on the booking in each party’s GigXchange dashboard, alongside the gig calendar, setlist builder, EPK and direct messages - signed in the app, downloadable as a PDF.
Walk the booking agreement
The real agreement in the GigXchange app - from the booking to the signatures.
Most gig contracts are a Word document someone forgets to send, or a handshake nobody can find a week later. On GigXchange the agreement is part of the booking itself, so it is there the moment both sides need it.
Below is the real thing in the GigXchange app, for The Nile Session's booking at The Archway: the booking, the agreement and its signatures.
- 01 / 04
On the booking
Every booking carries its agreement, with each party's signing status right beside it.
- One placeThe equipment, the money and the agreement live on the same booking.
- Who has signedEach side shows Signed or Pending at a glance.
- Show ContractOpen the full agreement from the booking in one tap.
Here the artist has signed and the venue's signature is still pending - nothing is hidden in an email thread.
- 02 / 04
At a glance
The agreement opens with the night itself: the event, the date and times, the agreed fee and how it is paid.
- From the bookingNothing retyped - it is what both sides agreed.
- The feeThe agreed fee and the payment route, stated plainly.
- A referenceEvery agreement carries its own reference and issue date.
This booking is settled privately, so the agreement says exactly that instead of the GigXchange payment terms.
- 03 / 04
The terms
Who brings what, then the plain-English terms of engagement, numbered and short enough to read.
- Who provides whatThe venue's space, the artist's backline - written down.
- Arrival and soundcheckThe artist arrives 30 minutes before the start.
- England and WalesDisputes go through GigXchange first; the laws of England and Wales govern.
A GigXchange-paid booking adds the payment, cancellation and release terms here.
- 04 / 04
The signatures
Each party signs at the foot of the agreement, in the app, after reading the whole thing.
- In-app signatureEach party's name with the date and time they signed.
- Still to signAn unsigned party shows Awaiting signature.
- Download PDFMarked as a draft until everyone has signed.
When every party has signed, the booking is confirmed.
- 01 / 04
On the booking
Every booking carries its agreement, with each party's signing status right beside it.
- One placeThe equipment, the money and the agreement live on the same booking.
- Who has signedEach side shows Signed or Pending at a glance.
- Show ContractOpen the full agreement from the booking in one tap.
Here the artist has signed and the venue's signature is still pending - nothing is hidden in an email thread.
- 02 / 04
At a glance
The agreement opens with the night itself: the event, the date and times, the agreed fee and how it is paid.
- From the bookingNothing retyped - it is what both sides agreed.
- The feeThe agreed fee and the payment route, stated plainly.
- A referenceEvery agreement carries its own reference and issue date.
This booking is settled privately, so the agreement says exactly that instead of the GigXchange payment terms.
- 03 / 04
The terms
Who brings what, then the plain-English terms of engagement, numbered and short enough to read.
- Who provides whatThe venue's space, the artist's backline - written down.
- Arrival and soundcheckThe artist arrives 30 minutes before the start.
- England and WalesDisputes go through GigXchange first; the laws of England and Wales govern.
A GigXchange-paid booking adds the payment, cancellation and release terms here.
- 04 / 04
The signatures
Each party signs at the foot of the agreement, in the app, after reading the whole thing.
- In-app signatureEach party's name with the date and time they signed.
- Still to signAn unsigned party shows Awaiting signature.
- Download PDFMarked as a draft until everyone has signed.
When every party has signed, the booking is confirmed.
From offer to signed agreement
Four steps, no legal drafting.
Sign up free
30 seconds, no card. Agreements live on your bookings, in the same free dashboard as your gig calendar and setlists.
Agree the booking
Send or accept an offer: date, times, fee, deposit and who brings what. The agreement is built from it - nothing to retype.
Both sides sign
Each party reads the agreement on the booking and signs in the app. On a GigXchange-paid booking, that comes once the deposit is in.
Confirmed, with a PDF
When everyone has signed, the booking is confirmed. Either side can download the signed agreement as a PDF from the booking.
Everything in the agreement
From a one-off pub gig to a wedding or a promoter’s night - the same plain-English agreement on every booking.
Nothing retyped
The parties, date, times, venue, fee, deposit and who brings what come straight from the booking you agreed, special requirements included.
Signed in the app
Each party signs on the booking, and the agreement shows each party’s name with the date and time they signed. Both signatures confirm the gig.
Payments that match
On a GigXchange-paid booking the money table is the payment split itself, so the agreement and what actually moves can never disagree.
Clear notice bands
More than 28 days, 8 to 28 days, 7 days or fewer - what happens to the money in each case is written into the agreement.
The full fee, protected
The artist receives the full agreed fee; GigXchange’s booking fee is shown separately, never taken out of it.
Promoter bookings
When a promoter books an artist into a venue, the promoter signs a third slot on the same agreement.
Teams can sign
Team members with booking rights can sign for the venue or the act, so the booking never waits for one person to be free.
Download the PDF
Either party downloads the agreement as a PDF from the booking - marked as a draft until everyone has signed.
What goes in a UK gig contract
The terms UK venues, promoters and working musicians agree on, and how GigXchange writes them down.
Parties, dates and fee — the headline terms
Every UK live music contract starts with the same four facts: who is performing, who is paying, when and where, and how much for. Get those wrong and nothing else matters. On GigXchange the agreement takes them from the booking itself and the profiles on it, so a mistyped name or a wrong date never reaches the signed copy.
Deposit and payment terms
A deposit protects both sides: the venue knows the act is committed, the act knows the date is real. On a GigXchange-paid booking the deposit is 25% by default, up to 50%, paid at booking; the balance is due 48 hours before the gig; and both are held by GigXchange until after the event, then released to the artist five days after the gig. If the parties prefer to settle payment between themselves, the agreement says exactly that instead.
Cancellation
Cancellation terms protect both parties from each other. The GigXchange bands are simple: more than 28 days before the gig, everything paid toward the booking is refunded; 8 to 28 days, half goes to the artist and half is refunded; 7 days or fewer, it goes to the artist. If the artist cancels, the payer is refunded in full. Whatever you agree, write it down before the date, not after.
Equipment, soundcheck and arrival
- PA, lighting, backline: who provides what, in detail. Avoids the “I thought you had a drum kit” standoff.
- Soundcheck: typically 30–60 minutes before doors, on a stage that is fully set and powered.
- Arrival window: the GigXchange agreement asks the artist to arrive at least 30 minutes before the start for setup and soundcheck.
- Hospitality and rider: water, food, parking, dressing-room access — small but worth specifying for any gig over 90 minutes.
Conduct, disputes and the law
The closing terms cover the bits that rarely matter until they suddenly do: both parties behave professionally and within the law, disputes are raised first through GigXchange’s own resolution process (which pauses any release of held money), and the agreement is governed by the laws of England and Wales. For gigs above £10,000, corporate residencies, or anything with media or recording rights, take your own legal advice on top.
Signing
Both sides sign the agreement on the booking in the app - the agreement shows each party’s name with the date and time they signed - and the gig is confirmed once everyone has signed. UK law recognises electronic signatures; GigXchange does not give legal advice. Once you’re booked, price your next slot with the UK Gig Rate Calculator.
Artists already on GigXchange
Every act here books through the same free profile - and every one of those bookings carries its own signed agreement.
Browse UK artist profiles · GigXchange for artists · Create a free artist profile
More free tools for artists
12 more free tools and resources for gigging artists.
UK Gig Rate Calculator
Live market percentiles for every band size, city and event type — built on the GigXchange Index. Updated nightly.
Tour Poster
Your gig list becomes a live tour page in 1 click — 7 designs, ticket links on every date, and an embed for your own website.
Invoice Generator
VAT-ready invoices built from your gig bookings — auto-numbered, branded PDF, tracked from unpaid to paid.
Stage Plot
A 3D stage and 2D plan, an input list and monitor mixes that fill themselves in, a PDF rider and a live embed.
Flyer Builder
Gig flyers in eleven editorial designs — prefilled from your booking, downloaded as a JPEG or published with an embed for your own site.
Booking Manager
Your live availability embedded on your own website — visitors see free dates and book you direct. One snippet, zero upkeep.
EPK Builder
A press kit that updates itself — 18 blocks to arrange, live players, verified reviews and availability at one link.
Fans & Mailing List
An audience you own — fans join from your profile, you send branded email updates with your flyers and posters attached.
AI Matches
Pick a free date, set a 60-second brief, get ranked best-fit venues — and pitch them with real booking invites.
Setlist Builder
Sets, intervals and running time against your slot, four looks, then a published page fans tap through, an embed and a printable gig sheet.
GX Index
The UK’s open, free rate dataset for live music. Search by city, genre and use case. Submit your own anonymous rates.
UK Musician Earnings 2026
Data-backed report on what UK musicians actually earn — the £8bn paradox, the income ladder, the 50% rule. Free, CC BY 4.0.
Frequently asked questions
What musicians and venues ask before they sign a booking here.
Put your next gig in writing
Sign up in 30 seconds — no card, no trial limit. Every booking you make comes with its agreement, alongside your gig calendar, setlist builder, EPK and direct booking inbox.