Free tool
Free venue outreach email templates
Six customisable pitches for UK bands and artists — cold outreach, festival submission, support slot, follow-up, thank-you, residency. Auto-fills your details. Copy formatted into Gmail or download as an image.
Updated 23 October 2026
01 — Try it live
LiveBuild your pitch
Pick a template, fill the blanks, tweak the tone. Your details substitute live into the preview.
Preview & send
Live preview of your email below. Copy the formatted version and paste straight into Gmail, Outlook or Apple Mail.
Tip: Copy as image → paste into Gmail, Outlook or Apple Mail. Renders pixel-perfect every time. Use Plain text below if you also want to include clickable links to your site + EPK.
Three steps to a sent pitch
Average time from landing on this page to sent email: under 3 minutes.
| 01 | TemplatePick & fillChoose one of 6 templates, enter your band name, venue contact, proposed date and EPK link. The preview updates as you type. |
| 02 | StyleStyle itAdd your logo (under 2 MB), pick an accent colour from GigXchange’s palette, and toggle between formal and friendly tone. |
| 03 | SendCopy & sendHit Copy formatted email and paste straight into Gmail or Outlook. Logo, links and styling all carry across. Tweak before you send. |
What makes a venue reply
Eight things we’ve learned from thousands of UK booking conversations on the platform.
| Subject line is 80% of the openSpecific beats clever. “[genre] act available for [venue]” beats “Hello” every time. Every template here generates one automatically. |
| Name the bookerGeneric openings get deleted. If you can’t find the contact’s name, “Bookings Team” is always better than “To whom it may concern”. |
| Link, don’t attachPDFs hit spam filters. Host your EPK — GigXchange profiles, Bandcamp, or a dedicated page — and link in the body. |
| Under 150 wordsBookings inboxes see hundreds of emails a week. Long pitches don’t get read. Every template here is 60–140 words on purpose. |
| One ask per email“Can we support on this date OR headline a different one OR do a residency?” is three emails, not one. Pick the clearest ask. |
| Follow up once, politelyWait 7 working days, send the follow-up template, then let it go. More than one nudge reads as pushy. |
| Show local drawVenues book acts that bring people. If you can put a number on your local following (mailing list size, average door), lead with it. |
| A logo lowers spam riskA small logo in the header signals an established act. Keep it under 160px wide and under 2 MB. |
Templates6
Every pitch a working act sends. Cold outreach, festival submission, support slot, follow-up, thank-you and residency
Each one 60-140 words — bookers scan, they do not read
Structure proven on UK venue inboxes
Follow-up template for the 7-working-day nudge
Thank-you template that earns the rebooking
No signup needed — build one right now
| Start building | |
| How to pitch acts to venues | |
| Find out more | |
| Create a free profile |
Tones2
Sound like you, not a template. Switch between a formal and a friendly register — same structure, different voice
Formal for festivals and bigger rooms
Friendly for local pubs and promoters
Tweak every line before you send
Copy formatted straight into Gmail
Or download the pitch as an image
| Start building | |
| Get more gigs | |
| Find out more | |
| Create a free profile |
Auto-fields9
Your details, substituted live. Band name, genre, city, dates, links — typed once and substituted into every template
Live preview as you type
Swap template without retyping anything
Link your EPK, never attach a PDF
Nothing leaves your browser
| Start building | |
| EPK builder | |
| Find out more | |
| Create a free profile |
Signup neededNone
Use it right now, no account. The whole builder works on this page with no account at all — free forever
No card, no email, no wall
A free profile adds the EPK the pitch links to
Plus contracts, invoices and a gig calendar
GigXchange earns from its booking marketplace
One of 18 free tools
| Start building | |
| All free tools | |
| Find out more | |
| Create a free profile |
Get startedFree
Pitch it, price it, lock it in. The templates open the conversation — the rest of the toolkit closes it
Price the pitch with the live GX Index
Send an always-current EPK link
Lock the gig with a UK-compliant contract
Invoice it when the night is done
| GX Index | |
| Booking contracts | |
| Find out more | |
| Create a free profile |
Built by GIGXCHANGE
The UK’s peer-to-peer live music marketplace. Browse artists, venues and live events, or sign up free to message and book direct.
| For artistsGet booked directNo commission on your booking fee — agencies typically take 15–20%, some up to 25%. Contracts, deposits and Stripe payouts in 3 steps. | |
| For venuesBook without gatekeepersPost a gig in under 2 minutes, see who applies, confirm with a deposit. No agency between you and the act. | |
| For agentsRun a roster from one dashboardManage 100+ artists, tender to venues across 40 UK cities, sign contracts on behalf. Keep your commission, lose the paperwork. | |
| For promotersBuild the lineup, run the nightCreate events, source talent and venues in one place, sign every booking on a digital contract. From idea to ticketed event in days. |
More free tools
Every tool here is built for UK live music. No paywall.
| RatesUK Gig Rate CalculatorLive market percentiles for every band size, city and event type — built on the GigXchange Index. Updated nightly. | |
| PromotionTour PosterYour gig list becomes a live tour page in 1 click — 7 designs, ticket links on every date, and an embed for your own website. | |
| MoneyInvoice GeneratorVAT-ready invoices built from your gig bookings — auto-numbered, branded PDF, tracked from unpaid to paid. | |
| Stage setupStage PlotA 3D stage and 2D plan, an input list and monitor mixes that fill themselves in, a PDF rider and a live embed. | |
| PromotionFlyer BuilderGig flyers in eleven editorial designs — prefilled from your booking, downloaded as a JPEG or published with an embed for your own site. | |
| BookingsBooking ManagerYour live availability embedded on your own website — visitors see free dates and book you direct. One snippet, zero upkeep. | |
| Press kitEPK BuilderA press kit that updates itself — 18 blocks to arrange, live players, verified reviews and availability at one link. | |
| AudienceFans & Mailing ListAn audience you own — fans join from your profile, you send branded email updates with your flyers and posters attached. | |
| MatchingAI MatchesPick a free date, set a 60-second brief, get ranked best-fit venues — and pitch them with real booking invites. | |
| For venuesPost a GigList an open slot in two minutes and take applications from gig-ready artists — full profiles and verified reviews attached. | |
| For venuesGX Gig RescueAct dropped out? Broadcast an urgent booking invite to up to 25 available acts — first to accept is booked. | |
| For venuesLicensing CheckerTen questions decode your venue’s music licensing — permission, copyright and cost, with official sources. | |
| For venuesCompliance ChecklistEight questions build your venue’s compliance board — law first, ten areas, every item linked to its official source. | |
| For venuesMartyn's Law ReadinessThe 2025 Act reaches every 200+ venue from ~2027 — six questions give your tier, your duties and a first-draft procedures PDF. | |
| For venuesEvents PosterYour upcoming programme becomes a designed what’s-on poster in one click — ticket QRs, status badges, your branding. | |
| For venuesFind an ArtistPick the empty date, set a 60-second brief, and invite up to 5 ranked best-fit acts with real booking invites. | |
| ContractsBooking Contract GeneratorUK-compliant live music performance agreement. 8 clauses, deposits, dual e-signatures, instant PDF. | |
| Set PlanningSetlist BuilderDrag-reorder songs, auto-calc set duration, design a poster-ready setlist in under a minute. Share by link or export PNG / PDF. | |
| BenchmarksGX IndexThe UK’s open, free rate dataset for live music. Search by city, genre and use case. Submit your own anonymous rates. | |
| ResearchUK Musician Earnings 2026Data-backed report on what UK musicians actually earn — the £8bn paradox, the income ladder, the 50% rule. Free, CC BY 4.0. |
07 — Questions9 answersFrequently asked questions
| Gig rate calculator | |
| Setlist builder | |
| Booking contract generator | |
| Knowledge graph | |
| All free tools |
Pitch it, price it, lock it in — the full booking flow, all free.
| Browse UK venues | |
| Price your pitch — GX Index | |
| Lock it in — contract |
| How to pitch acts to venues | |
| How to get more gigs | |
| Booking your first gig |
Skip the cold pitch — build a profile venues find
Sent the email? Now make sure venues can vet you before they reply. Free profile, EPK, samples, reviews — all in 5 minutes.
Free venue outreach email templates
Six customisable pitches for UK bands and artists — cold outreach, festival submission, support slot, follow-up, thank-you, residency. Auto-fills your details. Copy formatted into Gmail or download as an image.
Build your pitch
Pick a template, fill the blanks, tweak the tone. Your details substitute live into the preview.
Preview & send
Live preview of your email below. Copy the formatted version and paste straight into Gmail, Outlook or Apple Mail.
Tip: Copy as image → paste into Gmail, Outlook or Apple Mail. Renders pixel-perfect every time. Use Plain text below if you also want to include clickable links to your site + EPK.
Three steps to a sent pitch
Average time from landing on this page to sent email: under 3 minutes.
Pick & fill
Choose one of 6 templates, enter your band name, venue contact, proposed date and EPK link. The preview updates as you type.
Style it
Add your logo (under 2 MB), pick an accent colour from GigXchange’s palette, and toggle between formal and friendly tone.
Copy & send
Hit Copy formatted email and paste straight into Gmail or Outlook. Logo, links and styling all carry across. Tweak before you send.
What makes a venue reply
Eight things we’ve learned from thousands of UK booking conversations on the platform.
- Subject line is 80% of the openSpecific beats clever. “[genre] act available for [venue]” beats “Hello” every time. Every template here generates one automatically.
- Name the bookerGeneric openings get deleted. If you can’t find the contact’s name, “Bookings Team” is always better than “To whom it may concern”.
- Link, don’t attachPDFs hit spam filters. Host your EPK — GigXchange profiles, Bandcamp, or a dedicated page — and link in the body.
- Under 150 wordsBookings inboxes see hundreds of emails a week. Long pitches don’t get read. Every template here is 60–140 words on purpose.
- One ask per email“Can we support on this date OR headline a different one OR do a residency?” is three emails, not one. Pick the clearest ask.
- Follow up once, politelyWait 7 working days, send the follow-up template, then let it go. More than one nudge reads as pushy.
- Show local drawVenues book acts that bring people. If you can put a number on your local following (mailing list size, average door), lead with it.
- A logo lowers spam riskA small logo in the header signals an established act. Keep it under 160px wide and under 2 MB.
More free tools
Every tool here is built for UK live music. No paywall.
UK Gig Rate Calculator
Live market percentiles for every band size, city and event type — built on the GigXchange Index. Updated nightly.
Tour Poster
Your gig list becomes a live tour page in 1 click — 7 designs, ticket links on every date, and an embed for your own website.
Invoice Generator
VAT-ready invoices built from your gig bookings — auto-numbered, branded PDF, tracked from unpaid to paid.
Stage Plot
A 3D stage and 2D plan, an input list and monitor mixes that fill themselves in, a PDF rider and a live embed.
Flyer Builder
Gig flyers in eleven editorial designs — prefilled from your booking, downloaded as a JPEG or published with an embed for your own site.
Booking Manager
Your live availability embedded on your own website — visitors see free dates and book you direct. One snippet, zero upkeep.
EPK Builder
A press kit that updates itself — 18 blocks to arrange, live players, verified reviews and availability at one link.
Fans & Mailing List
An audience you own — fans join from your profile, you send branded email updates with your flyers and posters attached.
AI Matches
Pick a free date, set a 60-second brief, get ranked best-fit venues — and pitch them with real booking invites.
Post a Gig
List an open slot in two minutes and take applications from gig-ready artists — full profiles and verified reviews attached.
GX Gig Rescue
Act dropped out? Broadcast an urgent booking invite to up to 25 available acts — first to accept is booked.
Licensing Checker
Ten questions decode your venue’s music licensing — permission, copyright and cost, with official sources.
Compliance Checklist
Eight questions build your venue’s compliance board — law first, ten areas, every item linked to its official source.
Martyn's Law Readiness
The 2025 Act reaches every 200+ venue from ~2027 — six questions give your tier, your duties and a first-draft procedures PDF.
Events Poster
Your upcoming programme becomes a designed what’s-on poster in one click — ticket QRs, status badges, your branding.
Find an Artist
Pick the empty date, set a 60-second brief, and invite up to 5 ranked best-fit acts with real booking invites.
Booking Contract Generator
UK-compliant live music performance agreement. 8 clauses, deposits, dual e-signatures, instant PDF.
Setlist Builder
Drag-reorder songs, auto-calc set duration, design a poster-ready setlist in under a minute. Share by link or export PNG / PDF.
GX Index
The UK’s open, free rate dataset for live music. Search by city, genre and use case. Submit your own anonymous rates.
UK Musician Earnings 2026
Data-backed report on what UK musicians actually earn — the £8bn paradox, the income ladder, the 50% rule. Free, CC BY 4.0.
Frequently asked questions
Short answers for UK musicians pitching venues.
Skip the cold pitch — build a profile venues find
Sent the email? Now make sure venues can vet you before they reply. Free profile, EPK, samples, reviews — all in 5 minutes.
On the receiving end of these emails?